MadWall has immediate openings for Permanent Positions for a Administrative Specialist in an office environment in Hamilton.
Start Date: Immediate
Location: Hamilton, On
Shift: Monday to Friday
Shift Timings: 8:00AM to 5:00PM
Wage: $23.00 - $25.00/hour to start + 4% vacation pay
Adminsitrative Specialist Main Responsibilities
- Customer Service
- Answer incoming phone calls triage shared email inbox
- Receive Job Requests (via phone and in-person), forward to designated personnel
- Greet Visitors / maintain sign-in log and reception duties
- Customer Invoicing including:
- Prepare Client Invoices for review / Send approved invoices to clients / update Jobs roster
- Maintain physical filing system related to jobs documentation (organization, looking up historical documents)
- Maintain digital filing systems (re-organization, ensuring appropriate documentation is accessible to field staff, etc.)
- Assist other employees as needed (retrieving files, contacting clients, looking up historical information etc.)
- Consolidation of all incoming work orders, manifests, consumables lists, etc. from job for delivery to accounting
- Assist in consolidating timesheets, work orders, manifests, consumable lists
- Assist in the maintenance of the Job consumables costing and pricing sheets
- Office supply inventory and replenishment including:
- Suppliers Account Maintenance
- Coffee/Water Ordering and receiving
- Courier and mail management (incoming + outcoming)
- Support other duties as assigned
Skills and Experience Required
- Basic understanding of MS Excel, MS Word, MS Teams, and e-mail software.
- Fast learner
- Team player
- Must be comfortable working in a dynamic, fast paced, customer-centric environment
- Willingness to grow and learn. Confidence to ask questions and get help when needed.
- Friendly and professional communication skills on the phone, in person, and in writing
- 1 - 2 years experience an asset
Why Work with MadWall?
- Personal assigned MadWall Recruiter to help with your needs
- Get Paid Weekly
- Get help on Resume Building
- Personalized Career Advice from our expert Recruiters
- As an extra incentive, MadWall also offers $100 per referral!
MadWall Staffing is eager to provide an opportunity to join a reputable company that wants to invest in its workforce. Our client is committed to retaining, training, and developing candidates