MadWall Staffing

MadWall has immediate openings for Permanent Positions for a Administrative Specialist in an office environment in Hamilton.

Start Date: Immediate

Location: Hamilton, On

Shift: Monday to Friday

Shift Timings: 8:00AM to 5:00PM

Wage: $23.00 - $25.00/hour to start + 4% vacation pay

Adminsitrative Specialist Main Responsibilities

  • Customer Service
  • Answer incoming phone calls triage shared email inbox
  • Receive Job Requests (via phone and in-person), forward to designated personnel
  • Greet Visitors / maintain sign-in log and reception duties
  • Customer Invoicing including:
  • Prepare Client Invoices for review / Send approved invoices to clients / update Jobs roster
  • Maintain physical filing system related to jobs documentation (organization, looking up historical documents)
  • Maintain digital filing systems (re-organization, ensuring appropriate documentation is accessible to field staff, etc.)
  • Assist other employees as needed (retrieving files, contacting clients, looking up historical information etc.)
  • Consolidation of all incoming work orders, manifests, consumables lists, etc. from job for delivery to accounting
  • Assist in consolidating timesheets, work orders, manifests, consumable lists
  • Assist in the maintenance of the Job consumables costing and pricing sheets
  • Office supply inventory and replenishment including:
  • Suppliers Account Maintenance
  • Coffee/Water Ordering and receiving
  • Courier and mail management (incoming + outcoming)
  • Support other duties as assigned

Skills and Experience Required

  • Basic understanding of MS Excel, MS Word, MS Teams, and e-mail software.
  • Fast learner
  • Team player
  • Must be comfortable working in a dynamic, fast paced, customer-centric environment
  • Willingness to grow and learn. Confidence to ask questions and get help when needed.
  • Friendly and professional communication skills on the phone, in person, and in writing
  • 1 - 2 years experience an asset

Why Work with MadWall?

  • Personal assigned MadWall Recruiter to help with your needs
  • Get Paid Weekly
  • Get help on Resume Building
  • Personalized Career Advice from our expert Recruiters
  • As an extra incentive, MadWall also offers $100 per referral!

MadWall Staffing is eager to provide an opportunity to join a reputable company that wants to invest in its workforce. Our client is committed to retaining, training, and developing candidates